DATEV in SAP® Business One

 

The previous DATEV dispatch by mail format was discontinoud to the beginning of 2018 and will be changed to a new XML based format.

If you want to use in SAP Business One the DATEV add-on for an export in DATEV actively and want to use it further in 2018, some changes are need to consider, that we have summarized in the most important FAQs.

FAQs DATEV

 

  • Until when the old format will be supported?
    The fetch of data of the existing DATEV add-on in SAP Business One is not limited in time, but from mid-February 2018 no data will be accepted that are created with the “dispatch by mail method”. These data have to be created / transferred with the new DATEV interface. Data that will be created with the existing DATEV add-on cannot be used anymore.
  • Are more changes to be considered?
    We recommend to activate the setting “split journal entry on document lines” as from 1. January 2018 and to transfer the complete year 2017 by the old interface. Due to the legal requirements of GoBD it is absolutely necessary to create postings with splitting. This is not a DATEV requirement but it will also improve the data quality for transfer and ensures identical data in both systems with is beneficial in case of a financial audit. Due to the fact that this change is mandatory, the new DATEV interface was created on the logic of “split journal entry on document lines”.
  • What means „split journal entry on document lines“?
    Due to the legal requirements of GoBD an explicit allocation of expense and revenue accounts to the respective tax keys has to be possible. To ensure this in SAP Business One in the system “split journal entry on document lines” has to be set. This also means for the DATEV transfer that the data can be transferred only when for your database the setting was made in advance. [See SAP note 2527093]
    This setting is available since version 9.2 and is optimized for the new DATEV interface up from PL 10.
  • Which restrictions regarding my version I have to consider?
    It is planned to deliver the new DATEV add-on with the new DATEV format with the SAP Business One version 9.2 patch 10 and 9.3 patch 03. Then every fully completed booking day with the in advanced activated setting “split journal entry on document lines” can be transferred.
  • When should „split journal entry on document lines“ be set for the data transfer?
    It is planned to deliver the new DATEV add-on with the new DATEV format with SAP Business One version 9.2 patch 10. With this version the new DATEV add-on can be used because with this version the optional function “split journal entry on document lines” for the DATEV transfer will be optimized. We recommend to activate the setting “split journal entry on document lines” not until after the upgrade on this version.
  • Can I changeover to the new DATEV interface after 1. January 2018, e.g. 1. February 2018, and what is the recommended procedure?
    A later changeover is conceivable but it must be noted that the old format can only be used until mid-January 2018. Then the transfer has to be made by using the new interface. This restriction is primarily not triggered by the booking period but by the date of transfer to the DATEV.
  • How can I reproduce old data after the changing?
    Start the old existing DATEV add-on and execute it for the requested transfer time period (the data created from the old DATEV add-on are no longer required and can be deleted afterward).
    Now start the new DATEV add-on and generate the transfer file with the new DATEV format. Transfer this file as usual to your tax consultant. Please note that all further functions of the new interface as well as GoBD have to be deactivated till „split journal entry on document lines“ is activated.
  • When exactly the DATEV import is not possible anymore in the old format?
    Announced is mid-January. Please ask your tax consultant for the precise date.
  • What has to be considered for an annual export?
    You should transfer the year 2017 till mid-January. Until then an update to PL 10 is not necessary.
  • What has to be considered for a monthly export?
    If you wanted to transfer the data of January in February, PL 10 with the setting booking split has to be in use.
  • How long the old interface has to be saved?
    Due to the fact that even historical data are relevant for audits, these data have to be transferred to the tax consultant or auditor in the same (historical) format if necessary. Therefore you should save the old DATEV add-on till the expiration of your relevant audit period.
  • What has to be considered in addition?
    The user-defined fields of the account master and business partner master for the DATEV mapping are activated per new interface. Please ensure that the fields on the main form are filled according to your specifications in time with the use of the new interface.
Frank Hoischen | SBO4Mittelstand
Frank Hoischen

ppa, Leitung Vertrieb & Marketing

Tel.: +49 231 9497-120
E-Mail: f.hoischen@uniorg.de